FAQs
Congress Registration & General Enquiries
On-Site Attendance
How can I register?
For both virtual and hybrid participation, you can register online using this link.
You can also register at the counter of the ACV entrance hall during the opening hours. However, we recommend to register online in advance to avoid long waiting times.
The preliminary opening hours of the registration counter are as follows:
- Saturday, 6 Sept 2025: 16:00 – 20:00
- Sunday, 7 Sept 2025: 07:00 – 18:00
- Monday, 8 Sept 2025: 07:00 – 18:00
- Tuesday, 9 Sept 2025: 08:00 – 18:00
- Wednesday, 10 Sept 2025: 08:00 – 17:30
What are the registration fees?
For the respective prices, please refer to the registration link provided here.
What are the cancellation and refund policies?
If you need to cancel your registration, please notify the Registration Office at ecp.registration@mondial-congress.com. A full refund (minus an administrative charge of EUR 100,00) will be given for cancellations received by 31 May 2025. After 31 May 2025, no refunds will be granted.
I am interested in joining the congress on-site in Vienna. What is included in the fee?
ESP Members, Non-Members, Residents and PhD students
- Admission to all scientific sessions
- Admission to Networking Reception
- Admission to poster exhibition (on-site and online) and technical exhibition
- Coffee breaks and lunches from Sunday to Wednesday
- Congress material (delegate bag, final programme etc.)
- Access to all scientific sessions on demand (until 10 October 2025 for non-members or 10 December 2025 for ESP members)
Additional Symposia (Molecular Pathology Diagnostics Symposium / Computational Symposium / Technician Symposium)
- Admission to all sessions of the respective symposium
- Admission to poster exhibition (on-site and online) and technical exhibition on the day of the symposium
- Access to all symposium-related on-demand content (until 10 October 2025 for non-members or 10 December 2025 for ESP members)
I have registered for the on-site congress in Vienna and would like to change my registration to virtual – what do I need to do?
Please send a respective e-mail to the Registration Office at ecp.registration@mondial-congress.com and they will change your registration accordingly. A respective re-booking fee will apply. Kindly note, the on-site-registration includes a virtual registration as well.
I have registered for the on-site meeting in Vienna. Do I get access to sessions on demand which I have missed on-site?
Yes, all scientific sessions will be available on demand until 10 October 2025 for non-members or 10 December 2025 for ESP members.
What happens if my registration fees are not fully paid?
You will not be able to participate and/or access the congress. So please make sure to check whether your registration is fully paid before your participation. Please check whether you have received a payment confirmation via e-mail. If not, please get in touch with the Registration Office at ecp.registration@mondial-congress.com.
I need an invitation letter for visa purposes. How do I receive it?
You can request an invitation letter during the registration process. Detailed information regarding entry regulations for your home country may be accessed via the following link: https://www.bmeia.gv.at/en/travel-stay/entrance-and-residence-in-austria/visa
We recommend to arrange for a visa well ahead of time. Kindly note that invitation letters may only be sent out, once the registration fee has been settled.
Virtual Attendance
I am interested in joining the congress virtually. What is included in the fee?
ESP Members, Non-Members, Residents and PhD students
- Access to all scientific sessions (including Molecular Pathology Diagnostics Symposium (MD), Computational Symposium (CP) and Technician Symposium (TEC)) during live congress hours
- Access to all scientific sessions on demand (until 10 October 2025 for non-members or 10 December 2025 for ESP members)
- Access to digital posters/E-Posters
Additional Symposia (Molecular Pathology Diagnostics Symposium / Computational Symposium / Technician Symposium)
- Access to all sessions of the respective symposium during live congress hours
- Access to all symposium-related on demand content (until 10 October 2025 for non-members or 10 December 2025 for ESP members)
- Access to digital posters/E-Posters
Can I still register after the congress has started?
Yes, you can, however, only with the ESP member/non-member rate, as resident status cannot be checked. Please note that only credit card payment will be accepted at that stage.
Congress Portal
How can I download handouts?
The handouts are available in the congress portal via the Online Programme. Look for the session you are interested in, click the small arrow up/down icon in the top right corner of the session to open the session details and select the “Handout” button close to the respective talk to download.
How can I access the posters/E-Posters of the 37th ECP?
All uploaded posters and E-Posters will be available at the E-Poster-Terminals and can be accessed via the congress portal. (Add link, once available)
Congress App
What is the purpose of the app?
The app is designed to enhance your experience by providing easy access to event schedules, speaker information, session details and materials. The app will help you stay organised and informed throughout all the days of the congress.
Is the app available on both iOS and Android?
Yes, the app is available for download in the App Store for iOS users and Google Play Store for Android users.
Is the app free of charge?
Yes, the app is free of charge for registered delegates. Once your registration has been paid, you can enjoy the perks of the app.
Can I purchase tickets via the app?
No, registrations are only available via registration page (link) or on-site.
Can I download my CME/Attendance Certificate through the app?
No, please refer to CME Accreditation
Invited Speakers
As an invited speaker, do I need to register through the website?
After confirming your availability, all invited chairs and speakers will receive a separate registration link and e-mail requesting to activate their account and pay online (if applicable). If you did not receive that e-mail, please notify the ESP Team at congress@esp-pathology.org
I am an invited speaker – how, when and where do I upload my slides?
Speakers will be informed via e-mail on how to upload their slides prior to the congress. If you wish to change your slides post submission, you can do so up until the submission deadline via the link provided to you. If you are not able to upload your slides online prior to the congress, there will be a Speakers’ Preview Room at the venue, where you will be able to do so – please ensure to upload your updated slides at least 2 hours before the session start.
I am an invited speaker – can I deliver my presentation remotely?
All presentations are planned to be delivered in person and exclusively on-site in Vienna.
Should this be a problem for you, please contact the WG chairs responsible for your session.
Abstracts / Bursaries
Do I need to attend the congress on-site in order to publish my abstract?
Yes, attending the congress on-site and presenting your abstract is a prerequisite for publication.
I have submitted an abstract – when can I expect my notification whether it has been accepted or not and in which category?
Abstract notifications will be sent out in the beginning of June 2025. (In case you have not receive your notification, please contact the ESP Team at congress@esp-pathology.org.)
Can I make changes to the abstract after it has been submitted?
Yes, you can edit your abstract text up until the abstract submission deadline (2 April 2025).
Abstracts / Bursaries
Do I need to attend the congress on-site in order to publish my abstract?
Yes, attending the congress on-site and presenting your abstract is a prerequisite for publication.
I have submitted an abstract – when can I expect my notification whether it has been accepted or not and in which category?
Abstract notifications will be sent out in the beginning of June 2025. (In case you have not receive your notification, please contact the ESP Team at congress@esp-pathology.org.)
My abstract has been selected for an oral presentation. What do I need to do and when?
All authors of oral presentations will receive detailed information about their respective time slot as well as guidelines for preparation of their presentation via e-mail. Please note that the PPT presentation should be concise, no longer than 10 minutes.
My abstract has been selected for a poster. What do I need to do and when?
Authors whose abstracts will be selected for a poster presentation need to prepare a physical poster to be presented on-site in Vienna. In addition, they will be invited to provide a digital version of their poster to be included in the digital poster area. Invitations including guidelines for the preparation and the upload will be e-mailed to authors.
My abstract has been selected for an E-Poster. What do I need to do and when?
Authors whose abstracts will be selected for an E-Poster need to prepare a PPTX file of their poster. E-Posters will be available throughout the congress at dedicated E-Poster terminals in Hall X4. In addition, E-Posters may be accessed via the virtual Poster Area. Notifications to authors whose abstracts will be selected for an E-Poster will be sent via e-mail.
What is the poster format?
The poster format is PORTRAIT STYLE. Detailed information is available here.
Can I make changes to the abstract after it has been submitted?
Yes, you can edit your abstract text up until the abstract submission deadline (2 April 2025). In case you need to edit your abstract title, please notify the ESP Team at congress@esp-pathology.org.
CME Accreditation
Will the 37th ECP be CME accredited?
An application will be made to the UEMS EACCME® for CME accreditation of this event.
More information will be made available in due time.
CME Accreditation
Will the 37th ECP be CME accredited?
An application will be made to the UEMS EACCME® for CME accreditation of this event.
More information will be made available in due time.
Can I get CME credits for virtual participation?
Yes, after the approval of the UEMS EACCME for CME accreditation, 30 CME credits will be granted for virtual participation (please note that no accreditation will be provided for on-demand viewing). More detailed information is available here.
How can I claim my certificate of attendance/CME certificate?
In order to receive a certificate of attendance/CME certificate you are kindly asked to evaluate the congress.
For on-site attendance | You can claim your credits online after the congress. A respective link will be made available on the congress website starting 11 September 2025. |
For virtual attendance | CME credits for virtual participation can be claimed via a dedicated link on the congress website. |
Exhibition/Industry Sponsored Symposia
Are industry sponsored symposia included in my registration fee (both on-site and virtual attendance)?
Yes, all industry sponsored symposia can be attended by paid delegates. Please note that depending on whether a respective company has booked the “live stream” and/or “on-demand” options, some industry sponsored symposia may not be available.
Will industry satellite symposia be live streamed?
Sponsors are offered the option to have their symposia streamed live. However, not all companies might opt for this. Please check if the respective company has booked a live stream for its symposium.
Virtual Attendance - questions to be added later
I am interested in joining the congress virtually. What is included in the fee?
ESP Members, Non-Members, Residents and PhD students
- Access to all scientific sessions (including Molecular Pathology Diagnostics Symposium (MD), Computational Symposium (CP) and Technician Symposium (TEC)) during live congress hours
- Access to all scientific sessions on demand (until 10 October 2025 for non-members or 10 December 2025 for ESP members)
- Access to digital posters/E-Posters
Additional Symposia (Molecular Pathology Diagnostics Symposium / Computational Symposium / Technician Symposium)
- Access to all sessions of the respective symposium during live congress hours
- Access to all symposium-related on demand content (until 10 October 2025 for non-members or 10 December 2025 for ESP members)
- Access to digital posters/E-Posters
How do I log in to the virtual congress portal?
You can access the congress portal by clicking on the respective landing page at www.espcongress.org that will be made available for live congress hours. Please have your login credentials for your congress account (your e-mail address plus individual password) at hand as you will need to login to access specific content.
Can I participate in online sessions and send questions to chairs/speakers?
Live streamed sessions will have a dedicated Q&A tool through which you can send questions to the session chairs. They will select questions and have them displayed for all delegates. You can also use the congress app to send your questions. Please note that Q&A will only be available during live congress hours.
Can I still register after the congress has started?
Yes, you can, however, only with the ESP member/non-member rate, as resident status cannot be checked. Please note that only credit card payment will be accepted at that stage.
How can I access the posters/E-posters online and when?
All uploaded posters will be available during live congress hours as well as on-demand (until 10 October 2025 for non-members or 10 December 2025 for ESP members). (ggf. Link einfügen, sobald online)
How can I access and view sessions on demand?
All scientific sessions (except for Videomicroscopy) will be recorded and will be available for delayed viewing until 10 October 2025 for non-members or 10 December 2025 for ESP members (registered delegates only). Please note that CME credits will not be awarded for on-demand viewing.
